What do I need to do? The travel account allows individual account holders to pay for travel expenses and receive cash advances. Provide an address (typically your home address) where your GSA SmartPay travel account is to be mailed. Know and understand your responsibilities in accepting a GSA SmartPay travel account. The GSA SmartPay Master Contract, administered by GSA, is a fixed price, indefinite delivery/ indefinite quantity (ID/IQ) type contract. Is the GSA SmartPay online training connected to my agency training? The maximum base period for the initial order is four years with three, three-year options. The agency/organization is never responsible or legally liable for the account. It will be posted on the receipt and is also reimbursable, if allowed by your agency. Use of GSA SmartPay Fleet Accounts enable agencies/organizations to conveniently obtain fuel and maintenance for vehicles and equipment, as well as manage tax recovery efforts and collect detailed fleet management data. If your account does not work due to an MCC block, contact your program coordinator for advice or to get the block lifted. The GSA SmartPay Travel Accounts may be used ONLY for authorized official travel and travel-related expenses. The Travel and Transportation Reform Act of 1998 (Public Law 105-264) mandates Federal Government account holders to use the travel account for official government travel expenses. Please note, the 6th digit identifier that differentiates CBA and IBA accounts is specific to Travelaccounts only and does not apply to other GSA SmartPay business lines. If the bank cancels an account due to delinquency, the bank may report that information to credit bureaus and the information will appear on the account holders personal credit report. Agencies / Organizations not eligible to receive IBAs may not utilize Tax Advantage Travel Card Accounts. The account holder is responsible for: A creditworthiness assessment is used as an internal control to ensure that account holders are financially responsible. Some agencies offer Foreign Currency Accounts to account holders, where payment solutions are offered in foreign currencies. IBA Accounts: The GSA SmartPay Master Contract stipulates that liability for all charges rests with the individual account holder. Using the account ethically and appropriately. Account holders are directly responsible for all purchases charged to the IBA account. Unauthorized use means the use of an account by a person, other than the account holder, who does not have actual, implied or apparent authority for such use and from which the account holder receives no benefit. Find out what documents or receipts you will need to keep. Sign the back of your GSA SmartPay travel charge card, if applicable. Rates for foreign countries are set by the State Department. The process does not change from how hotel vendors run the card and verify tax exemption status today. The GSA SmartPay 3 program provides charge cards to U.S. government agencies, as well as tribal governments, through master contracts that are negotiated with major banks. The merchant chooses their MCC with their bank. My account is blocked. Accounts will be established using IBA procedures, to include credit checks or other creditworthiness assessments. Note: 6th digit identifiers for IBAs apply to the Travel business line only. You should receive your PIN within a few days of receiving your travel account; however, you may receive your PIN before you receive the travel account. In addition, state tax exemption forms, official business travel documentationor a Federal Government ID may be required to receive state tax exemption. The Travel and Transportation Reform Act of 1998 (Public Law 105-264) mandates Federal Government account holders to use the travel account for official government travel expenses. Also, the bank can pursue debt collection to obtain repayment of the charges. Share sensitive information only on official, secure websites. 1459 0 obj <>/Filter/FlateDecode/ID[<3D5864F4776FDB42B27FD914453A8087><152B36375F5D8F499F88678447D138FC>]/Index[1436 43]/Info 1435 0 R/Length 119/Prev 1320706/Root 1437 0 R/Size 1479/Type/XRef/W[1 3 1]>>stream States will not exempt taxes on personal accountsand your agency will not have the ability to earn important refunds. Account holders do not need to worry about carrying large amounts of cash with them when they travel, thus making the GSA SmartPay payment solutions more secure as well as more convenient for the traveler. Is the GSA SmartPay online training connected to my agency training? Can I update my account information including name and email? Read and understand your agency specific travel policy and procedures. In many instances, use of the account has eliminated the need for agencies to issue travel cash advances. The travel account allows individual account holders to pay for travel expenses and receive cash advances. The Tax Advantage Travel Card Account allows travelers to receive state sales tax exemption for hotels and car rentals. My account is blocked. endstream endobj startxref Payment may be made directly by the account holder, agency/ organization, or in the form of a split disbursement in accordance with agency/ organization policy. At the end of the month, when Andrew receives his invoice from the bank, the hotel should already be paid for through the Agencys CBA process. Your agency/organization receives accounts and related services through the task order with the contractor bank selected. Create new account Log in GSA SmartPay SiteSearch GSA SmartPay, Create new accountLog inGSA SmartPay site. 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For more information on the City Pairs Program, visit: https://www.gsa.gov/travel/plan-book/transportation-airfare-rates-pov-rates-etc/city-pair-program-cpp. Call the bank's customer service for advice: (904) 954-7850 (collect calls from outside United States), (701) 461-2232 (collect calls from outside United States). Provide an identifier to activate your travel account (and remember it!). The maximum base period for the initial order is four years with three, three-year options. Official travel expenses are transportation, lodging, meals, and incidentals. To apply for a GSA SmartPay travel account, please follow these steps: New applicants should receive their GSA SmartPay travel account from the contractor bank to the address provided in your application within 10-14 calendar days from the time the application is submitted by your A/OPC. A lock ( Official travel expenses are broadly categorized as transportation, lodging, meals and incidentals. Purchase accounts may have two different designs: GSA SmartPay Purchase Account Prefixes include. Create new account Log in GSA SmartPay SiteSearch GSA SmartPay, Create new accountLog inGSA SmartPay site. Additionally, the Federal Travel Regulation (FTR) mandates use of the travel card/account in almost all cases (see FTR Subpart H 301-70.700 for exemptions). Verify the Governments tax exemption or discount status with vendor prior to paymentor at the point of sale. All GSA SmartPay Purchase Accounts are centrally billed (CBA) and should be exempt from State taxes. The vendor does not accept the payment solution; The administrator of GSA has granted an exemption (see. If you are a new travel account applicant, then your agency is required to assess your creditworthiness in accordance with P.L. ) or https:// means youve safely connected to the .gov website. The account holder, or also known as cardholder, is the individual or agency/organization component designated by an agency/organization to receive an account. Additionally, the GSA SmartPay program is the primary mechanism used to purchase airline, rail and bus tickets at significantly reduced fares under the GSA City Pairs Program (CPP). The GSA SmartPay Program is the largest government charge card and related payment solutions program in the world. In order to recognize GSA SmartPay travel, tax advantage and integrated cards, please refer to the 6 digit BIN. IBAs may be used for local travel only if authorized by written policy of the agency/ organization. Charges for other travel-related purchases such as meals and incidentals are billed to the IBA portion of the account, will still incur tax, and the individual traveler will still be liable for payment to the bank for those charges. GSA SmartPay Tax Advantage Travel Card Accounts are new product offerings that combine an Individually Billed Account (IBA) and Centrally Billed Account (CBA), providing a means to obtain tax exemption automatically at the point of sale for rental cars and lodging charges. Through the task order, A/OPCs set up accounts for account holders, manage accounts using the banks Electronic Access System (EAS), and resolve issues or questions by working directly with a bank representative. Since the award of the inaugural GSA SmartPay Master Contract in 1998, the GSA SmartPay Program has provided convenient, efficient, and effective payment solutions for the Federal Government, Tribes and Tribal Organizations with a comprehensive portfolio of payment solutions including Purchase, Travel, Fleet, and Integrated charge card services. Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries. Sign and submit the application (Note: A supervisor signature is also required at most agencies.). For more information on the City Pairs Program, click here. Why do I need to take GSA SmartPay training? Should there be a fraudulent charges on your account, initiate the dispute process within 90 days of the purchase. Please note that the 6th digit identifier used to differentiate Travel and Integrated accounts does not apply to Purchase accounts. Processing may or may not take place on the date of the transaction, and the rate may differ from day to day. 2019 GSA. Territories and Possessions are set by the Department of Defense. Contact the travel program coordinator (A/OPC) at your agency to obtain an application and submit the necessary information for the GSA SmartPay travel account. 2019 GSA. The task order enables your agency/organization to directly work with one of the two GSA SmartPay contractor banks that provide travel account services. To help prevent misuse, the travel account may be electronically coded to be rejected at merchant locations that your agency has determined are not necessary for conducting official Government business. IBAs may only be issued to federal employees or employees of Tribes or Tribal Organizations. 2019 GSA. Rates for Alaska, Hawaii, U.S. In addition, a separate refund is provided to agencies and organizations based on improving speed of payment. Be aware that: You are personally liable and responsible for all charges whether or not you are reimbursed by your agency; Your credit rating may be affected if the account is cancelled; You may be subject to disciplinary action and/or salary offset for late payment. A restricted card includes constraints such as: Note: You can contact your Agency/ Organization Program Coordinator (A/OPC) for your agency's specific process for assessing creditworthiness. Contact your agency program coordinator to find out your ATM limits. Secure your GSA SmartPay travel account until you are ready to travel. Activate your GSA SmartPay travel account. Reducing the limit on individual transaction amounts; Limiting the types of transactions allowed; Issuing a declining balance card that automatically restricts dollar amount and transaction types; Limiting the dollar amount of transactions that can be applied to the card within a particular time period; Limiting the length of time a card remains active, such as for the length of time the account holder is in official travel status; and/or. Reducing the limit on individual transaction amounts; Limiting the types of transactions allowed; Issuing a declining balance card that automatically restricts dollar amount and transaction types; Limiting the dollar amount of transactions that can be applied to the card within a particular time period; Limiting the length of time a card remains active, such as for the length of time the account holder is in official travel status; and/or. hb```"&VVA10pLsgp`dp`Q`c`Q``sMubSyh)&>H;1i lA%Z4@cp$VJ[hC5)AwID-{M*9rt6NdkxjVYW3,(_0|kjD2*Fe_ (xtD2y. Find out the details for each state by clicking here. Yes, exceptions to using the GSA SmartPay travel account include: Note: Your GSA SmartPay travel account may be used for authorized official travel and authorized travel-related expenses ONLY. A .gov website belongs to an official government organization in the United States. Once verified, Andrew will provide any required CBA forms to the hotel. IBAs may only be issued to federal employees or employees of Tribes or Tribal Organizations. Agencies/organizations generally use the Travel CBA to purchase common carrier transportation tickets for employee official travel through third-party arrangements, such as the GSA E-Gov Travel Service (ETS) for civilian agencies, the Defense Travel System (DTS) for the Department of Defense or permissible equivalent travel system. Keep a record of exemptions and transactions, which include dates, vendorsand taxes. However, Sarah is able to use her GSA SmartPay travel account because her agency policy has authorized employees to use their IBA travel card for local travel and related expenses. Bank personnel are not able to look up the PIN for you. Tax Exemption Status )oK6hu$!Qi3@Vmo1a;R[Qk&c~wo|^vao4> JmHp~{SG'@5Y^K`SrD*O2*sIgk|c^$m/l`2``) 0DB:!aDL C0A"(LXU\a 8WCr)brh$$;(W( #O+f.6!wk5Y3+K2jqOcgzO73y0ebAQRFN*mV379%' ]4#mW@L.2iBU]{W3A0IS.w9R@+"L S Since the award of the inaugural GSA SmartPay Master Contract in 1998, the GSA SmartPay Program has provided convenient, efficient, and effective payment solutions for the Federal Government, Tribes and Tribal Organizations with a comprehensive portfolio of payment solutions including Purchase, Travel, Fleet, and Integrated charge card services. The GSA SmartPay Program has continued to grow through increased adoption asagencies/organizations realize benefits afforded under the program. Agencies/organizations may also make purchases through travel management centers, commercial travel offices, and through other government contracts. What does an "Access Denied" message mean? In many instances, use of the account has eliminated the need for agencies to issue travel cash advances. Remember, ONLY use your travel account for authorized official travel expenses. Your agency limits ATM use to a maximum dollar transaction over a specified period of time. When you receive your GSA SmartPay travel account: 2019 GSA. Specific to travel, the GSA SmartPay program provides account holders a means to pay for all travel and travel related expenses. When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality. INTRODUCTION: GSA SmartPay Travel Training (Account Holders/ AOs), LESSON 3: Signing up for a Travel Account, LESSON 10: Contractor Bank Customer Service, QUIZ: GSA SmartPay Travel Account (Account Holders/AOs), https://www.gsa.gov/travel/plan-book/transportation-airfare-rates-pov-rates-etc/city-pair-program-cpp. When the centrally billed account has been used by an authorized account holder to make an unauthorized purchase, the Government is liable for the charge and the agency is responsible for taking appropriate action against the account holder. Your agency head has granted an exemption. If your GSA SmartPay travel account does not work, there may be several possible reasons this may occur including: Use the ATM feature of your GSA SmartPay travel account to obtain cash for official travel expenses authorized on your travel authorization. This is an official U.S. Government Web site managed by the GSA. Be aware that: You are personally liable and responsible for all charges whether or not you are reimbursed by your agency; Your credit rating may be affected if the account is cancelled; You may be subject to disciplinary action and/or salary offset for late payment. If you are a new travel account applicant, then your agency is required to assess your creditworthiness in accordance with P.L. hbbd```b``A$4"yHx0i"nHh) Provide an address (typically your home address) where your GSA SmartPay travel account is to be mailed. Agencies/ organizations reimburse employees only for authorized and allowable expenses. Federal government travelers using IBA GSA SmartPay Travel Accountsmay be exempt from state taxes in select states. Charges for other travel-related purchases such as meals and incidentals are billed to the IBA portion of the account, will still incur tax, and the individual traveler will still be liable for payment to the bank for those charges. Why did I receive it? Error, The Per Diem API is not responding. Your agency head has granted an exemption. The Program has more than three million Purchase, Travel, Fleet, and Integrated accounts and supports more than 560 agencies/organizations. GSA SmartPay Purchase Card Statistics Reports for FPDS, GSA SmartPay Socioeconomic Statistics Reports, If the state exemptstaxes, determine what additional information is required (tax exemption form, officialtravel documentation or a Federal Government ID) out and bring it with you on travel, When traveling to a tax exempt state, contact the hotel before you travel to verify that taxes will not be charged to your GSA SmartPay Travel Account, If the hotel does not recognize tax exemption status, please refer hotel representatives to the GSA SmartPay website or the states taxation authority to verify tax exemption, Maintain copies of all receipts in order to verify taxes assessed; receipts should be maintained for 6 years and 3 months (or to length of agencys policy).
